Investigation Process

An investigation is a formal or informal administrative process, not a civil or criminal proceeding. The purpose of an investigation is to find out what happened, determine who, if anyone is responsible, and determine if any District ort College policies or regulations have been violated. When the College or District receives information sufficient to constitute a complaint of possible gender discrimination, sexual harassment, or sexual violence, an investigation is initiated.

The College or District will work to resolve complaints within 60-90 days from the date of the report. However, some complaints may take longer than 90 days to resolve due to the number and location of witnesses, the academic calendar, District holidays and breaks and other unanticipated or extenuating circumstances. Both complainants and respondents will receive updates regarding the timeline for resolution and the reasons why the timeline may need to be extended.

The purpose of the investigation is to determine whether anyone violated District or College policy. This means that all relevant information made available to the investigator, or information that the investigator was reasonably able to gather during the investigation is considered. Relevant information may include witness statements, electronic correspondence (e.g. text messages, social media communications), photographs, recordings, and other written, non-written, hard-copy and electronic materials.

As part of the investigation process, the investigator will provide the complainant and respondent with an opportunity to respond to all of the information that will be relied upon in making a finding. Both the complainant and the responding party will have equal opportunities to meet with the investigator (separately) to present their perspectives, provide witnesses or other information, to bring a representative to their meetings, to ask questions, and to seek clarification.

All relevant information that is gathered by the investigator will be maintained in an investigative report. The investigation report will reflect the allegations made, and all of the information deemed relevant that will be used to determine what occurred. It will also contain a finding by the investigator for each allegation reported. The final investigation report is then submitted to the appropriate College or District administrator who will review all relevant information and the investigator’s findings. The administrator will make the final determination about what happened and who, if anyone, was responsible, and identify which policy or regulation was violated. The complainant and the responding party will both receive a copy of the final administrative determination which will include any appeal options available.