Districtwide Classification Study

SCCCD partnered with a highly qualified consulting firm, Reward Strategy Group (RSG), to perform a classification and compensation study covering represented classified positions (excluding POA) and non­represented confidential and classified management positions.

The study was initiated in August of 2017 and will consist of three major phases: the classification phase, the compensation phase, and the appeals/implementation phase. Employee involvement will be critical throughout the entire study. During the classification phase, we will need the participation of all employees in the studied classifications and their supervisors to collect information on current duties and responsibilities through Position Description Questionnaires (PDQs). The PDQs will be made available at the Employee Orientation Sessions scheduled to be conducted August 29-31, 2017.

Eight (8) Employee Orientation Sessions were planned. During these sessions, employees received background information on the study and detailed instructions on how to properly complete their PDQ.


 

What is the purpose of the Classification Study?

The purpose of this study is to obtain accurate and descriptive information about the work in classified positions.  The goal is to update the job descriptions and ensure that positions are correctly classified.

Why is a Classification Study being done now?

Since it has been many years that most of the job descriptions have been updated, the existing job descriptions may not currently account for gradual changes in duties which may have occurred over time (for example, many years ago when job descriptions were last reviewed, typewriters were more heavily used).

Who conducted the Classification Study?

Reward Strategy Group (RSG) conducted the classification study. RSG was founded in 1987 and has successfully assisted hundreds of clients with classification and compensation over the past 30 years. They have dedicated their top principles to the SCCCD study.

Will the study include looking at salaries?  Will there be cuts to my pay?

RSG will conduct a compensation study of all classifications and make recommendations to the District and the Personnel Commission on the appropriate level of pay for each classification.  For bargaining unit positions, the salary will be determined through the collective bargaining process.  For management and confidential positions, the District, after considering the study and Commission’s recommendations, will determine the salary range.

Is this a performance review?

No.  The classification study and the information you provide on your questionnaire is not a performance review.

Isn’t this really about trying to pay us less for doing the same work?

No.  The intent of the study is to ensure that we have accurate descriptions of the work performed in a job classification and that the appropriate pay level is assigned to that position based on the duties being performed.  Again, for bargaining unit positions, the salary will be determined through the collective bargaining process.  For management and confidential positions, the District, after considering the study and Commission’s recommendations, will determine the salary range.

Can I change my title or classification?

The classifications sent to each employee are the final recommended classification specifications from the consultants incorporating feedback from the PDQs, the employee interviews, and the managers, where appropriate. Employees who believe the duties of the proposed classification do not fit the work being performed in their position, may request to review other classifications. Request for Reallocation may be submitted to the Personnel Commission office using the forms provided by the consultants. HR and PC staff will coordinate review of the Request for Reconsideration packet by the consultants. A final decision on the request will be made by RSG Consulting in consultation with the District. The employee will be notified of the final decision as soon as it is made.

What does FLSA Exempt mean?

Employees whose jobs are governed by the FLSA are either "exempt" or "nonexempt." Nonexempt employees are entitled to overtime pay. Exempt employees are not. FLSA exempt status changes will be negotiated with CSEA and considered by the District prior to any implementation.

I received my notification of classification status, how was the recommendation made?

The consultant’s recommendation regarding your classification is based on the Position Description Questionnaire (PDQ) you and other employees in your same classification completed, as well as employee interviews and follow-up discussion.  Districtwide management also was provided an opportunity to review and provide input.  The specifications distributed to employees reflect the consultant’s expert recommendation based on a review of all that feedback. 

Who do I contact to request review of other classifications?

Contact Jennifer Gonzales at jennifer.gonzalez@scccd.edu or Elba Gomez at elba.gomez@scccd.edu

I am satisfied with the classification recommendation, but made comments regarding the draft specification to my manager.  How do I make sure the consultants receive these comments? 

Make your suggestions or comments legibly directly on the draft or in a separate memorandum.  Please submit these written suggestions to your manager by Wednesday, May 2, 2018 at 5pm. Managers will need to submit these suggesting to the Personnel Commission by May 9th at 5pm. HR and PC staff will coordinate review of the suggestions/comments by the consultants.

Our consultants, Reward Strategy Group (RSG), have completed the preparation of final draft specifications for each of the classifications recommended in the class study.

The next step in the process is to notify employees of their classification allocation. On Wednesday, April 25th, employees will be provided with their classification allocation status, a Request for Reconsideration form and description of the reconsideration process via email.  If the employee believes the classification recommendation is inappropriate, they may file a request for reconsideration.

The following timelines and procedures must be followed for Requests for Reconsideration:

  1. Employee develops written documentation and justification and submits the Request for Reconsideration form to his or her manager for review and discussion no later than Wednesday, May 2, 2018 by 5pm.
  2. The employee's manager submits the form with a recommendation for action to the next level of management by Wednesday, May 9, 2018 by 5pm.
  3. That next level of manager or department Director or his/her designee forwards the form with a recommendation for action to the Personnel Commission Office, attention Jennifer Gonzalez by Friday, May 11, 2018 at 12pm
  4. The PC and HR offices will coordinate review of the Request for Reconsideration packet with the consultants.
  5. A final decision on the employee's recommended classification will be made by RSG Consulting in consultation with the District. The employee will be notified of the final recommendation as soon as a decision is reached.

Employees who wish to make comments regarding the draft specification may make suggestions or comments legibly directly on the draft or in a separate memorandum.  These comments must also be submitted to managers by Wednesday, May 2, 2018 at 5pm.

Thank you again for your participation. We look forward to the successful completion of the study.  If you have questions, please contact Elba Gomez at (559) 244-5973 or email elba.gomez@scccd.edu or Julianna Mosier at (559) 244-5977 or email julianna.mosier@scccd.edu.

Our consultants, Reward Strategy Group (RSG), have completed the preparation of draft specifications for each of the classifications recommended in the class study.

Administration and management are currently reviewing the draft specifications for positions in their areas, and will provide input/feedback to the consultants. Once this process is complete, employees will receive a notice of the classification to which they are being allocated and a copy of their job description.  Employees will have an opportunity to provide feedback on their job descriptions or appeal their classification allocation during this time. 

Employees should expect to receive notification of their classification status in mid-April.

Thank you again for your participation. We look forward to the successful completion of the study.  If you have questions, please contact Elba Gomez at (559) 244-5973 or email elba.gomez@scccd.edu or Julianna Mosier at (559) 244-5977 or email julianna.mosier@scccd.edu.

Reward Strategy Group (RSG), the consultants hired to perform the classification and compensation study, have completed interviews for all of the District’s current classifications. RSG presented a report on recommended classifications to the Classification Study Committee and Chancellor’s Cabinet for review. RSG is now in the process of drafting job descriptions based on the recommended classifications.

The draft job descriptions will be sent to Elba Gomez and Julianna Mosier who will work with staff to review them. Managers will work with staff to start reviewing draft job descriptions in early March. Once this process is complete, employees will receive a notice of their classification and a copy of their job description.  Employees will have an opportunity to provide feedback on their job descriptions or to appeal their classification allocation at this time.  The deadline for feedback and appeal will be provided when the job descriptions are sent. 

Thank you again for your participation. We look forward to the successful completion of the study.  If you have questions, please contact Elba Gomez at (559) 244-5973 or email elba.gomez@scccd.edu or Julianna Mosier at (559) 244-5977 or email julianna.mosier@scccd.edu.

Employee Deadlines
Employee PDQ's Due to Supervisor: September 14, 2017
Supervisors PDQ's Due to Personnel Commission: September 25, 2017

Fresno City College
August 29, 2017
1:00pm - Room OAB - 251
3:00pm - Room OAB - 251

August 31, 2017
10:30am - Room OAB - 251

Reedley College
August 30, 2017
1:30pm - Staff Dining Room
3:30pm - Staff Dining Room

Clovis Community College
August 30, 2017
8:00am - Room AC2 - 276
10:00am - Room AC2 - 276

Madera Community College Center
August 31, 2017
8:00am - Room TM - 11

Reward Strategy Group, Inc. was founded in 1987 and has successfully assisted hundreds of clients with classification and compensation over the past 30 years. They have dedicated their top principles to the SCCCD study. 

Examples of RSG’s current/previous clients include Palomar CCD, MiraCosta CCD, Long Beach CCD, Rio Hondo College, Antelope Valley CCD, Ventura County CCD, San Diego State University, San Jose State University, National University, and multiple K-12 student districts. The firm has also been retained by more than 150 city, county and special district clients for assistance with classification and compensation.